ANNUAL GENERAL MINUTES NEW ZEALAND POLOCROSSE COUNCIL
HELD AT KING COUNTRY POLOCROSSE CLUB ROOMS
MANUNUI, TAUMARUNUI
29TH SEPTEMBER 2007 AT 10.30AM

PRESIDENTS WELCOME

Robin Cave opened meeting and welcomed everyone.

MEETING OPENED: 10.45am

PRESENT

President/Chairperson                        Robin Cave
Secretary                                          Raewyn Saunders-Loder
Treasurer                                          Tracey Kereopa

Board Members                                  

Alastair Cumming               Lawrence Tye
Tony Schrafft                      Ken Malcolm
Kerrian Duff

Association Delegates
Central Plateau                    Russell Tye, Chris Gilberd                                                 
King Country                        Robbie Stewart, John Cooper                          
Rangitikei Manawatu         Ann Swan, Vicky Swan                                                     
Waikato                              Shane Hill, Phil Harvord   
Wairarapa                             Janet Cave, (Michelle Higgie proxy)               
Wanganui Waimarino        Ernie Wenn, Karen Delegat              

OBSERVERS

Thomas Kereopa, Wayne Bushnell, Helen McKenzie, Tracey Smyth, Ruth Tye, Carey Wenn, Shirley Jones

APOLOGIES

Glenda Hughes, Paddy & Nicky Cornelius, Stephen & Julinda Marshall, Ken & Allison Wrigley,
Andrew Cave, Anna Looby, Gary Malcolm

Acceptance of Apologies:  Moved by Chairperson / Carried unopposed

VERIFICATION OF DELEGATES

Robin Cave read out Association delegate’s names.  These were verified accordingly.

DECLARATION OF PROXY VOTES

Wairarapa requested Michelle Higgie to be their proxy voter.

                Acceptance of proxy voter: Moved by Chairperson / Carried unopposed


No further proxies were submitted.

CONFIRMATION OF PREVIOUS AGM MINUTES (30th September 2006)

These were circulated and taken as read. Minutes were a true and correct record of proceedings.

Ken Malcolm /    King Country     Carried

MATTERS ARISING FROM PREVIOUS MINUTES

None

REPORTS

Board:

Robin Cave tabled and read Board report and moved the adoption of this report.

Robin Cave / King Country    Carried

Financial:

Tracey Kereopa tabled and read through the confirmed audited accounts report and moved the adoption of the report.

Tracey Kereopa /  Central Plateau   Carried

Umpires:

Lawrence Tye tabled and moved the adoption of the Umpires Panel Report.

 Lawrence Tye / Wairarapa   Carried

Coaching:

Russell Tye  / Wanganui – Waimarino   Carried

Publicity / Webmasters:

Carey Wenn tabled and moved the adoption of the Publicity Report.

Carey Wenn / Wayne Bushnell   Carried

Carey spoke to the meeting about publicity and the progress that she has been making.
Alastair Cumming thanked Carey for the work that she has done and spoke about the website.

ELECTION OF BOARD REPLACEMENTS

Three nominations were received and tabled.

Robin Cave                                       Nominated by    Wairarapa and Central Plateau Polocrosse Associations

Alastair Cumming                              Nominated by      Waikato Polocrosse Association

Kerrian Duff                                       Nominated by      King Country and Central Plateau Polocrosse
Associations

Robin Cave, Alastair Cumming and Kerrian Duff         DULY ELECTED UNOPPOSED

The Board informed the meeting that Glenda Hughes and Ken Malcolm would remain on the Board as appointed Board Members, on an annual basis, to provided advice and assistance as required.

GENERAL BUSINESS

By-Laws:
The Board recommended that the amended By-Laws be played under for a further season before being adopted due to changes that may take place over the following season.

Motion:
It was moved that the amended By-Laws from 2006 be played under for another season before being
adopted.

 Moved by Chairperson / Carried unopposed

Re-mit: Te Mata Polocrosse Club re format of Inter Association Championships

“Te Mata Polocrosse Club, with endorsement from the Waikato Polocrosse Association, wish to put forward the following remit to the Boards Annual Meeting / Conference to be held in September.
That "The New Zealand Polocrosse Board run a Mixed Division at the New Zealand Polocrosse Inter-Association Championships"
The following points should be noted -
* It is up to Associations as to where they play their top men players.
*Competition at World Cup and many other International games are now mixed.
* This will make our lady players more competitive in line with International competition.”

                Shane Hill spoke to the meeting explaining the reasons behind this re-mit.
The Board also spoke in support of the remit.

Motion:

It was moved that for the 2007 / 2008 playing season that the Board agrees in principal to run an Open and a Mixed Division at the Inter Association Championships – with Associations being required to place their three top women players in the mixed division.

Moved by Chairperson / Carried unopposed

Adoption of Anti Doping Rules:

Motion:
It was moved that the Sports Anti-Doping Rules made by Drug Free Sport New Zealand (DFS)
Under the provisions of the Sports Anti-Doping Act 2006, as tabled at this meeting and as amended from time to time by DFS, will become the New Zealand Polocrosse Council’s
Anti-Doping Rules from 1 July 2007 and will replace the existing New Zealand Polocrosse Council Drug Policy

Moved by Chairperson / Carried unopposed

WITH NO FURTHER BUSINESS MEETING CLOSED AT 11.50 am